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Ms-Project Training Course Outline

1). GETTING TO KNOW MICROSOFT PROJECT
Starting Microsoft Project
Using What’s New
Using Quick Preview
Using the Tutorial
Using the Project Map
Using the Office Assistant
Using the Reference Guide
USING THE TOOLBARS
Using Tool Tips
Using the Standard Toolbar
Using the Formatting Toolbar
USING THE CALENDAR VIEW
Using the View Bar
Changing views
Changing to Calendar View
Changing the look of the Calendar – (for printing)
USING THE GANTT CHART VIEW
Opening the Gantt chart view
Using the components of the Gantt chart view
Moving the border between the panes

2). DEFINING THE PROJECT
UNDERSTANDING PROJECT INFORMATION
Starting a new project
Using the Project Information window
UNDERSTANDING THE PROJECT CALENDAR
Setting up a working calendar
Using default working time
Creating a new calendar
Changing default working time
Changing time for individual days
Entering a shut-down period
CHOOSING YOUR CALENDAR FOR THE PROJECT
Linking your new calendar to the project
UNDERSTANDING THE STATISTICS WINDOW
Using the Statistics Window
UNDERSTANDING FILE PROPERTIES
Under-standing properties
Examining Properties
USING SAVE AND SAVE AS
Saving and saving as
Saving a project for the first time
Saving for future up-dates to the project

3). TASKS
ENTERING TASKS
Opening a new Task Information window
Under-standing the sections of the Task Information window
ENTERING A TASK DURATION
Entering a duration
Elapsed time
Specifying elapsed time
Specifying estimated time
ESTIMATING DURATIONS
Doing the maths
UNDERSTANDING MILESTONES AND PHASES
Using phases
Using milestones
Setting a Milestone
USING RECURRING TASKS
Entering a recurring task
USING RECURRING TASKS CONTINUED
Using the recurring task symbol
Expanding the group of tasks
Contracting the group of tasks
Changing a recurrence pattern
EDITING TASKS
Editing Tasks
Opening an existing task for editing
CHANGING TASK PRIORITY
Using priority levels
Setting a priority
INSERTING A TASK
Inserting a new task into the sequence
Entering information in the field entry bar
DELETING TASKS
Selecting one task
Selecting a group of adjacent tasks
Selecting a group of non-adjacent tasks
Deleting selected tasks
Undoing
MOVING TASKS
Moving a task by dragging
Moving a task by cutting and pasting from the menu or toolbar
Moving a task by cutting and pasting from the shortcut menu

4). TASK LINKAGES
CREATING A LOGICAL SEQUENCE
USING THE GENERAL TAB
UNDERSTANDING TASK PREDECESSORS
Opening the predecessor window
Entering a predecessor
UNDERSTANDING TASK RESOURCES
Under-standing the resources tab
Entering resources for a task
UNDERSTANDING ADVANCED TASK OPTIONS
UNDERSTANDING TASK CONSTRAINTS
UNDERSTANDING TASK TYPES
Using Task Types
USING TASK NOTES
Adding notes
Adding hyperlinks
OUTLINING A TASK
Using the top down method
Using the bottom up method
UNDERSTANDING SUMMARY TASKS
Creating a sub task
Collapsing Sub Tasks
UNDERSTANDING LINKAGE TYPES
Using the four linkage types
Recognizing the link symbol
Spotting dangling tasks
USING A FINISH TO START RELATIONSHIP
USING A START TO START RELATIONSHIP
USING A FINISH TO FINISH RELATIONSHIP
USING A START TO FINISH RELATIONSHIP
UNDERSTANDING SIMPLE LINKAGE
Setting an FS Link on all Tasks
Unlinking Tasks
Splitting Tasks
SPOTTING LINKAGES ON A GANTT CHART
UNDERSTANDING LAG AND LEAD TIME
UNDERSTANDING LEAD TIME ON THE GANTT CHART
Adding Lead Time to a Task
UNDERSTANDING LAG TIME ON THE GANTT CHART
Adding Lag Time to a Task
UNDERSTANDING THE TYPES OF CONSTRAINTS

5). RESOURCES
USING THE RESOURCE SHEET VIEW
Viewing or entering resources
Using the Resource Sheet View
ENTERING RESOURCES
Entering Resources
UNDERSTANDING UNITS
Changing to decimal units
UNDERSTANDING RATES
Using Standard Rate (Std.Rate)
Using Overtime Rate (Ovt.Rate)
Using Cost/Use
UNDERSTANDING ACCRUE AT
Changing the Accrue At value
Using Accrue at Start
Using Accrue at End
Using the default, Pro-rated
ASSIGNING A CALENDAR TO A GROUP OF RESOURCES
Using Fill-Down
ASSIGNING A RESOURCE TO A TASK
Assigning a resource in the Task Information window
ASSIGNING RESOURCES (CONTINUED)
Using the Assign Resources button
Selecting a resource from your Personal Address Book (PAB) or Global Address List (GAL)
ASSIGNING A RESOURCE CALENDAR
Adding holidays to a resource calendar
Changing the working time for a resource
REMOVING A RESOURCE
Removing the resource in the Task Information window
Removing the resource from the Assign Resources window
Replacing the resource from the Assign Resources window
Removing a resource from the project completely
REPLACING RESOURCES
Replacing a resource quickly
REMOVING A CALENDAR
Removing a calendar
Copying a calendar to Global.MPT

6). NETWORK DIAGRAM VIEW
UNDERSTANDING THE NETWORK DIAGRAM VIEW
Changing to Network Diagram view
EXAMINING A NETWORK DIAGRAM
Opening a node for editing
Editing a node directly in the Network Diagram view
Laying out the boxes
Controlling the layout
Moving a node
Copying a node
Changing the content of the nodes
Changing border color and style
UNDERSTANDING SUMMARY TASKS IN NETWORK DESIGN VIEW
Using Summary Tasks
To change the way a summary task is displayed
CHANGING TASK LINKAGES
Viewing the type of relationship
Changing the relationship type
Removing a link line
Adding a link line manually
Drawing a Finish to Start line
Drawing a Start to Finish line
Setting a SS or FF relationships
Reformatting the layout

7). SHORTENING YOUR PROJECT
SETTING THE CRITICAL PATH
Starting the Gantt Chart Wizard
USING THE CRITICAL PATH VIEW
Understanding the Critical Path
Changing to Detail Gantt view
Using critical tasks in Network Diagram view
Using the Tracking Gantt Chart view
FILTERING FOR CRITICAL TASKS ONLY
Viewing only Critical Tasks
Viewing all tasks
SHORTENING THE PROJECT
Assigning more resources
Increasing working hours for resources
Assigning overtime work
Adding lead-time to tasks
Breaking tasks into sub tasks
Modifying tasks with constraints

8). OVERALLOCATIONS
USING THE RESOURCE USAGE VIEW
Opening the Resource Usage view
Spotting overallocated resources
USING THE RESOURCE MANAGEMENT TOOLBAR
Turning on the Resource Management toolbar
USING THE RESOURCE ALLOCATION VIEW
Opening the Resource Allocation view
USING THE RESOURCE ALLOCATION GRAPH
Opening the Resource Allocation Graph
Choosing a resource to view
Viewing over-allocations in the graph
Moving to the next over-allocation

9). RESOLVING OVERALLOCATIONS
DELAYING TASKS MANUALLY
Delaying tasks manually
Delaying by clicking and dragging
Delaying by changing task information
LEVELING RESOURCES
Leveling resources
Clearing leveling
LEVELING RESOURCES CONTINUED
Using the Resource Indicator
USING THE LEVELING GANTT VIEW
Opening the Leveling Gantt Chart view
DECREASING WORK TIME
Decreasing work time in the Resource Usage view
Ensuring that the task duration is not altered
SPLITTING TASKS
Splitting a task
VIEWING SLACK IN A TABLE VIEW
Opening the Schedule Table
Freeing Slack
Using Total Slack
VIEWING SLACK IN A GANTT VIEW
Viewing Slack in a Gantt View
Opening the Detail Gantt Chart
Understanding how slack is shown on the Detail Gantt Chart
REASSIGNING RESOURCES
Re-assigning a resource
INCREASING WORKING HOURS
Changing working time for a resource
ASSIGNING OVERTIME TO A TASK
Assigning overtime work
Checking the new cost of the project
CONTOURING RESOURCES
Using contour patterns
Understanding how project works out the times

10). PRINTING PROJECT REPORTS
USING PRINT PREVIEW
What do they need to know?
What can I print?
Opening a print preview screen
Closing the Print Preview window
Examining the detail of the Print Preview
Using Page Setup
Printing
USING THE REPORT GENERATOR
Starting the Report Generator
USING THE PROJECT SUMMARY REPORT
Using the Project Summary Report
Changing the header information

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